Income and expenses tracker
For sole traders keeping their records for Self Assessment
Keep a year of business records in one place. Type each payment you receive and each business cost you pay, and the tracker sorts your costs into GOV.UK's expense headings, totals each tax month and works out your profit for the year. It splits mixed-use bills, like a phone you also use at home, so only the business part counts.
Inside the workbook
- IncomeOne row for each payment you receive
- ExpensesOne row for each business cost you pay
- MonthsMoney in, costs and profit for each tax month
- SummaryYour year's totals by category, profit and checks
- SourcesEvery rate and rule used, for both tax years, with its GOV.UK link
- Start, How to useA cover with the contents, and plain instructions
Where the figures come from
A spreadsheet for organising your own figures. It isn't tax advice, isn't HMRC software and can't send anything to HMRC. Check every figure. Rates and thresholds are for the 2025–26 and 2026–27 tax years (you choose which on the Start sheet) and link to GOV.UK, checked on 18 Oct 2026. If you're not sure what applies to you, ask HMRC or an accountant. Sources and dates are on the Sources tab. Contains public sector information licensed under the Open Government Licence v3.0. Not affiliated with or endorsed by HMRC.