Landlords
Deposit and inspection log
For landlords keeping their own deposit and inspection records
Keep one row for each tenancy deposit: when you got it, which scheme protects it, when you gave your tenants the required information, and when and how much you gave back. The log works out the date it had to be protected by, the deposit cap for the rent, and flags anything that looks late or over the cap. A second sheet records each inspection: check-in, mid-tenancy and check-out.
Inside the workbook
- DepositsEach deposit, from taking it to giving it back
- InspectionsCheck-ins, visits and check-outs
- SummaryDeposits held and anything to look at
- SourcesEvery rate and rule used, with its GOV.UK link
- Start, How to useA cover with the contents, and plain instructions
Where the figures come from
- Days to protect a deposit in a government-backed scheme, from getting it (England and Wales)
- Days to give your tenants the required information, from getting the deposit
- Days to return the deposit once you both agree how much they get back
- Deposit cap in weeks' rent, annual rent under £50,000 (England only)
- Deposit cap in weeks' rent, annual rent £50,000 to £100,000 (England only)
- Annual rent where the 6-week cap starts
- One week's rent is the annual rent divided by
- Schemes in England and Wales: Deposit Protection Service, MyDeposits, Tenancy Deposit Scheme
- The Tenant Fees Act, and so the cap, doesn't apply where the annual rent is more than
A record for your own files. It doesn't protect a deposit or replace your deposit scheme's paperwork. It isn't legal advice. The rules are for England (and Wales where it says so), checked on 19 Oct 2026, and link to GOV.UK (Sources tab).